Certified True / Digital Copies
Certified / Digital True Copy
Benefits of Certified True Copies (Physical)
Universally Accepted: Trusted by courts, banks, immigration offices (e.g., IRCC), academic institutions, and foreign embassies. Legal Authenticity: Carries the official seal and signature of a Notary Public in compliance with Ontario law. Accepted for Apostille / Legalization: Canada joined the Hague Apostille Convention (Jan 2024), making certified copies valid for international use. Legal Verification of Authenticity: A notarized true copy confirms that the document is a faithful reproduction of the original, providing legal assurance that it has not been altered or forged. Third-Party Trust & Credibility: Institutions such as courts, banks, universities, and immigration offices rely on the neutral authority of a Notary to trust a document's authenticity. Meets Institutional Requirements: Many official processes (immigration, legal proceedings, licensing, international travel) require notarized documents — not just simple photocopies.
Benefits of Digital True Copies (via RON)
Remote Access: Certify documents from anywhere in the world — ideal for busy professionals, rural residents, or international clients.
Time & Cost Efficient: No travel, parking, printing, or mailing — everything handled electronically.
Secure & Tamper-Evident: Certificate-based digital signatures and audit trails make the copy highly secure and traceable.
Instant Delivery: Receive notarized documents immediately via email or secure link.
Eco-Friendly: Reduces paper use and physical storage — aligns with digital transformation and sustainability goals.
How is a True Copy Certified?
Present the Original Document
Client provides the original document and a photocopy (or the Notary makes the copy).
Verification by the Notary
The Notary compares the original with the copy to ensure they are identical.
Certification Statement & Seal
The Notary stamps and signs, with an affidavit of execution.
Provide the Certified Copy to the Client
Client receives a stamped/signed document officially certifying the copy as a true copy of the original.
Documents That Can Be Certified as True Copies
Identification Documents
Passports, driver's licenses, health cards, birth certificates, marriage certificates, divorce decrees, separation agreements.
Government-issued Documents
Social Insurance Number (SIN) cards, Canada Pension Plan statements, Old Age Security statements, tax returns (T1 General), Notice of Assessment (NOA).
Financial Documents
Bank statements, credit card statements, loan agreements, mortgage documents, investment statements.
Educational Documents
Diplomas, transcripts, degrees, certificates.
Business Documents
Articles of Incorporation, business registration documents, partnership agreements, corporate resolutions.
Real Estate Documents
Deeds, mortgages, property tax bills, assessment notices.
Wills and Estate Documents
Wills, Powers of Attorney, Living Wills, estate plans.
Why Choose NotaryZen for Certified True Copies
- Licensed & Recognized Notary — fully compliant with Ontario regulations.
- Fast & Convenient — mobile notary is available at your home, office, or preferred location.
- Professional — secure and confidential service.